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The Ultimate Party Planning Checklist

Updated: Jul 21

Start planning at least 6 weeks out to make your party a smooth success!


Pro Tip: Use this guide with any of our complete party kits. We’ve done the heavy lifting for you—just follow the steps below to keep everything on track and enjoyable.


6 Weeks Before: Define & Dream

  • Pick a Date & Time

    • Check with key guests before locking it in.

  • Choose a Theme

    • Browse our party kits and themed blog pages for inspiration.

  • Set a Budget

    • Factor in kit cost, food, venue (if not at home), and extras like entertainment.

  • Book the Venue (if needed)

    • Backyard, community center, or small rental spaces are popular for DIY parties.

  • Create a Guest List


4–5 Weeks Before: Order & Organize

  • Order Your Party Kit

    • Include any customizations (favors, banner name, age, etc.).

  • Send Invitations

    • Digital (Evite, Paperless Post) or printed.

  • Plan Activities

    • Refer to our themed blog post for easy games, crafts, and entertainment ideas.

  • Menu Planning

    • Choose foods that match your theme—check our recipe suggestions!

  • Confirm Any Rentals or Services

    • Tables, chairs, bounce house, entertainment, etc.


3 Weeks Before: Prep & Personalize

  • Start DIY Decor Projects (if applicable)

    • Use our craft tutorials for themed signage or photo props.

  • Make a Shopping List

    • Food, drinks, paper goods not included in your kit.

  • Check Party Supplies

    • Inventory what’s coming in your kit and what you might already have.


1–2 Weeks Before: Final Touches

  • Follow Up on RSVPs

  • Confirm Orders & Delivery Dates

    • Your party kit should be en route!

  • Prepare Party Favors

    • If not using the included ones, prep your own.

  • Plan Setup Flow

    • Review our suggested setup layout from the blog.


2–3 Days Before: Prep & Bake

  • Clean & Set Up the Party Area

  • Decorate Large Installations

    • Backdrops, balloon arches (see our step-by-step guides).

  • Pick Up Grocery Items

  • Prepare Make-Ahead Food


Day Before: Finalize

  • Assemble Goodie Bags

  • Bake or Prep Food

  • Pre-set Decor Elements Indoors

    • Tablescapes, signs, centerpieces.

  • Charge Cameras/Phones

  • Set Out Serving Ware


Party Day: Celebrate!

  • Set Up Outdoor Decor

  • Arrange Food & Drinks

  • Cue Music Playlist

  • Have Fun & Capture Memories

    • Use your photo booth setup and tag us!


After the Party: Wrap-Up

  • Send Thank You Notes

    • Optional: include a few party photos!

  • Store or Donate Leftovers

  • Leave a Review or Tag Us on Social

    • We love seeing your party success stories.


Bonus Tip:

Most of the stress comes from last-minute decisions. This checklist spreads the work over 6 weeks to keep you calm, focused, and festive.


Download our helpful Ultimate Party Planning Checklist recipe card to help your event feel easy-peasy-lemon-squeezy!


 
 
 

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